Canterbury faire documentation - User contributions [en]

Bunkrooms

2025-08-10T07:05:05Z

JamesOfSouthronGaard: Page created

== Facilities on site ==

=== Upstairs Buildings ===

==== William Smith ====
This is the building with the main hall and kitchen facilities.

There are 8 bunk rooms with 8 beds each, plus a dormitory with 18 bunks. (These numbers contradict the site website which says a total of 64 bunks)

==== Stedfast Lodge ====
This is the building which has the common room and the royal ward.

Bunk rooms (12 Rooms –Total 50 beds).

==== Memorial Unit ====
Two rooms (Sleeps max 6)

The best unit for families with young children.

=== Downstairs Buildings ===

==== Birch Hill lodge ====
Four sets of bunk rooms, 44 beds

==== Tui Cabins ====
Two powered cabins near Tui Lodge.

Each cabin can sleep up to 4 people

== Bunkroom Details ==
Only a mattress is provided by the site. Some beds have a deep mattress but most of the mattresses are thin foam.

No bed linen or pillows are provided by the site.

All the rooms have at least one power point.

At the end of your stay, you are responsible for removing all rubbish, cleaning the room and leaning the mattresses up against the wall.

Failing to properly clean will result in an extra charge against the Barony.

== Allocation of people to bunkrooms ==
It is recommended that snoring humans be grouped together.

Those with large amounts of equipment or armour should be allocated to rooms with external doors.

Family groups should not be split up.

The royal ward area is for the royals, visiting baronages, and their attendants.

The allocation of bunk rooms should be sent to those bunking before the event.

Printed lists should be attached to the doors of the bunk rooms before people begin arriving on site.

The gate should have access to the list so that people can see what room they are in when they sign in.

First aid

2025-08-10T06:03:07Z

JamesOfSouthronGaard: Page created

== '''Chirurgeon''' ==
This task is a very strongly recommended position to fill well in advance of the event by the lead steward of Canterbury Faire.

This person is required to have a current NZ First Aid Certificate or higher qualification, but does not have to be the person who is the Southron Gaard Chirurgeon officer.

The CF Chirurgeon is responsible for the creation and management of a roster of volunteers who can help out with medical incidents or injuries throughout the event, and will often also be on duty for some of this time.

=== '''Event Chirurgeon Tasks''' ===

==== Pre Event: ====

# Read and understand the current Lochac Chirurgeon Policy: <nowiki>http://chirurgeon.lochac.sca.org/documents/</nowiki>
# Baronial first aid kits should be checked before the event and restocked; advised to have this done in October/November to allow for expenditure approval.
# Advertise for duty chirurgeons, and co-ordinate – roughly October-December before the event.
# Find out the nearest Defibrillator (AED) location – check on an app well in advance of the event. Check the opening hours and contact details of the Amberley Medical Center
# Optional: Make a roster of shifts and pre-fill some of it. Recommendation is for the following shifts:

* Breakfast to lunch
* Lunch to Dinner
* Dinner to 11pm (or “late”)
* Overnight (1pm to Breakfast)

==== At the event: ====

# Ensure kits are at appropriate locations at site with appropriate supplies – typically one kit in the kitchen/hall and one at the mangy mongol
# Have a meeting with chirurgeons / first aid volunteers early Monday morning or immediately after opening court. Make sure they know:

* Their duty times and what is expected (emphasis on alcohol use)
* Reporting and data collection requirements (as per the above policy)
* Who the day and night stewards are on the days they are on duty
* Locations of FA supplies
* Who experienced first aiders are, that they can consult for advice (suggestion: Kotek, Bjorn)

# Check that they have current FA Cert of higher qualifications
# Recommended that at this meeting the event chirurgeon fills in all the roster slots with volunteers which is then copied several times to be placed around the event, put in notices, given to stewards on duty.

=== '''For all first aid volunteers:''' ===
'''In the event of a major incident (medical emergency requiring an ambulance or an emergency service:'''

# Call 111. You also need to know the exact location for getting help:

Waipara Adventure Center (formerly known as the Boys Brigade Camp), 143 Darnley Road RD 3, Amberley 7483, New Zealand

# You will need a few people to help. One person is to go immediately to the top gate to open it and direct incoming support to the exact location on site where the emergency incident is, along with extra people to help guide the ambulance (or similar) to the location. These people are to stay in their spots until relieved, as there may be more than one vehicle attending (for example you may be sent a fire truck followed by two ambulances for a cardiac arrest)
# '''Reminder''' that any major incidents, or emergency service callouts require immediate reporting to Southron Gaard Seneschal and Kingdom Chirurgeon asap. These people may be at the event.
# Following such an incident it is highly recommended to have a debrief talk with those involved and check in with them to see how they are managing and see if they need any support themselves.

=== '''Contacts''' ===
'''Amberley Medical Centre:'''

03 314 8504

6 Hilton Drive, Amberley

<nowiki>https://www.amberleymc.co.nz/</nowiki>

Monday - Friday: 8am - 6pm

Urgent Care Clinic Saturday: 9.30am - 12.30pm

CLOSED: Sundays and Public Holidays

'''HealthLine''': 24/7 Free medical advice service: 0800 611 116

'''Crisis Resolution''': For major mental health emergencies (24/7): 0800 920 092

'''Ambulance / Fire / Police:''' 111

The Mangy Mongol

2025-06-07T04:05:27Z

JamesOfSouthronGaard: Page created

== Overview ==
The Mangy Mongol (The Mong for short) is the coffee house which operates at Canterbury Faire.

It is a private venture and is not part of the official event, but it's setup and location are important to take into account when planning the site layout.

The current proprietors are Lady Anne and Lady Hildr.

The Mong is a space where many people sit to watch tournaments and hide from the sun.

== Location and Layout ==
The Mong is based around the Redwood Shelter on the side of the main field.

The current layout incorporates the shelter and uses a 12mx6m sunshade and two 4.5m diameter yurts.

The power within the shelter is used for lighting, running a fridge, running a hot water urn, and sometimes running other appliances. The circuit breaker for the shelter is located at the bottom of the main stairs.

The water source on the side of the shelter is used for the activities performed behind the bar. The water source between the shelter and the field is kept available for public use and is under the sunshade.

== Stewarding Team Support ==
The Mong is an independent entity and does not require much support from the stewarding team.

Checking in with the proprietors when deciding on the layout of the main field is recommended, especially if there are significant changes planned.

The Mong has a significant amount of equipment stored in the on-site container. When using the site truck to transport equipment from the container to the main field it is recommended that a representative from The Mong is present to identify items that need to be loaded into the truck.

Assistance during erection of the sunshade is needed from the Ordinance Corps.

Food

2025-05-04T09:09:02Z

JamesOfSouthronGaard: /* Sub-categories */

== Sub-categories ==

* [[ Ball supper ]]
* [[ Feast ]]
* [[Meal plan (SCA Provided)]]
* [[Meal Plan (Site Provided)]]
* [[ Repast ]]
* [[ Soup kitchen ]]

Meal plan (Self Catered)

2025-05-04T09:07:47Z

JamesOfSouthronGaard: JamesOfSouthronGaard moved page Meal plan (Self Catered) to Meal plan (SCA Provided): Misspelled title

#REDIRECT [[Meal plan (SCA Provided)]]

Meal plan (SCA Provided)

2025-05-04T09:07:47Z

JamesOfSouthronGaard: JamesOfSouthronGaard moved page Meal plan (Self Catered) to Meal plan (SCA Provided): Misspelled title

== Overview ==
This page speaks about doing the Meal Plan (or parts of the Meal Plan) by members of the SCA rather than it being done by the Waipara Adventure Centre staff.

== Pros and Cons ==

=== Pros ===

* Cheaper as we do not have to pay wages.
* Provides medieval food, which enhances the medieval experience.
* Provides useful experience and framework for newer cooks.
* Provides a creative outlet for those who like to cook.

=== Cons ===

* Requires a significant number of volunteer hours.
* Requires coordination of purchasing, storing, and using ingredients/food.

== Meal Structure ==

=== Breakfasts ===
The proposed budget for breakfasts in 2025 is $2.50 per person.

For a normal 9 day Faire, breakfasts are normally catered for on Monday to Sunday.

The breakfast is usually a continental buffet unless someone is willing to cook porridge.

=== Lunches ===
The proposed budget for lunches in 2025 is $7.00 per person.

For a normal 9 day Faire, lunches are normally catered for on Monday to Sunday. The Sunday usually has no cost and serves leftovers.

Lunches usually have a main protein, a main starch and 2-3 sides.

=== Dinners ===
The proposed budget for Dinners in 2025 is $14.00 per person.

For a normal 9 day Faire, lunches are normally catered for on Monday to Saturday.

Dinners usually have 2 hot dishes, 2 cold dishes, and a simple dessert.

== People Resources ==

=== Meal Plan Coordinator ===
The Meal Plan Coordinator is responsible for managing the rest of the people and has the final say on anything to do with the Meal Plan.

The Meal Plan Coordinator should not have to spend very long in the kitchen unless there are problems.

=== Supervisors ===
3-4 Supervisors are needed for a Faire.

Each Supervisor is responsible for 2-3 days in a row in order to give continuity. A key part of the Supervisor's role is the hand-over to the next Supervisor.

The Supervisor takes deliveries, makes plans for using leftovers, and acts a back up cook.

The Supervisor should not have to spend very long in the kitchen unless there are problems. Assuming no problems then a quick check in at the start of cooking, and just before service is expected to be the maximum.

=== Lead Cook ===
The Lead Cook is in charge of the kitchen for a lunch or dinner meal. They should be someone who has experience in a kitchen and who is known to be reliable.

The Lead Cook is responsible for cooking and serving the meal, as well as organising the volunteers that they are assigned, and making sure the dishes don't explode out of control.

It is expected that the cooks will be in the kitchen for 2-3 hours for cooking, half an hour for service, and up to half an hour to organise the clean up.

=== Chore Volunteers ===
The following volunteers are required for the Meal Plan (in addition to the roles above)

* Breakfast - 1 person per day to set up and pack away the breakfast foods, and to wipe down the serving area. Expected time = 1.5 hours.
* Lunch preparation - 2 persons per day to cook and serve. Expected time = 2 hours per person.
* Lunch clean up - 2 persons per day to do dishes and clean kitchen. Expected time = 1-2 hours per person.
* Dinner preparation - 2 persons per day to cook and serve. Expected time = 2 hours per person.
* Dinner clean up - 2 persons per day to do dishes and clean kitchen. Expected time = 1-2 hours per person.

== Allergies ==
Allergies catered for will be vegetarian, gluten free, dairy free, and New World ingredients.

Everything else by discussion before booking only, with no guarantee of being catered to (because if we stack together 10 different problems, there's not much to eat).

Food

2025-05-04T08:49:41Z

JamesOfSouthronGaard: Name change to SCA provided meal plan

== Sub-categories ==

* [[ Ball supper ]]
* [[ Feast ]]
* [[Meal plan (Self Catered)|Meal plan (SCA Provided)]]
* [[Meal Plan (Site Provided)]]
* [[ Repast ]]
* [[ Soup kitchen ]]

War Combat

2025-05-04T08:40:01Z

JamesOfSouthronGaard: Change to the language around Marshal in Charge to make it clearer that this needs to be an Authorised Marshal.

== Introduction ==
This guide is intended to apply to the war combat that occurs in the war field. This includes Armoured, and Fencing Combat. Where advice is specific to only one of the combat styles this will be specifically stated.

Combat held on the tournament field is covered in a separate guide. [[Tournament Combat]].

== Marshal in charge of the event ==

The Baronial Marshal for a combat activity is NOT the default Marshal in Charge and they do NOT have the right to demand that they are.

The SCA martial rules require there to be an Authorised Marshal of each appropriate combat activity who is designated as the Marshal In Charge (MIC). This is an important reporting position and is also a part of the grievance/appeal chain should anything go wrong on the field.

However, this position does not mean that you need to spend your entire event doing this.

* The Marshal in Charge of the event does NOT need to be the Marshal in Charge of each tournament. Feel free to delegate to other people.
* The Marshal in Charge can still fight. Occasionally some people will have the opinion that the Marshal in Charge can’t/shouldn’t fight, this is not correct.

== Reporting ==
Once the event is complete you must write up a report. The easiest way to make sure you don’t forget anything is to make sure it is written down during the event.

At the end of each session, double check with the marshals to see if there were any issues and write it down while everything is fresh in your mind.

== Scheduling/Timing ==

=== Feedback from previous Canterbury Faires ===
Feedback from CF2024 had the following comments about the scheduling/timing.

* Armoured combatants responded that 9am was too early to schedule a war scenario. Fencing did not have these comments, this is likely due to needing less time to get into armour.
* Avoid the hottest part of the day (being the early afternoon).
* The war sessions should be spread out across the event, not all at the start/end of the event.

=== Clashing with other activities ===
In most years each of the activity streams has had an activity which is its premier activity which no other activities are scheduled against. In addition there are some other site activities that cannot be clashed with. These include:

* Fighter Auction Tournament for Armoured Combat.
* Baroness’s Rapier Tournament for Fencing Combat.
* Thorfords Arrow for Archery.
* The Market.
* Court.

Other than preventing these clashes the other thing that needs to be considered is that the war field is also part of the archery field. This means that war sessions cannot clash with archery.

=== Calendar Event Descriptions ===
It is important that it is clear in the calendar whether a war session is going to be for armoured combat or fencing combat.

It is also important that if there are any themes that may affect what weapons or equipment people bring, that this is explained.

The description must be submitted to the Timetable Coordinator, and to the Event Webwrite so that it can be correctly advertised.

Make the descriptions simple but detailed enough that a new person can understand what is going on.

A common complaint is that people don’t know what an activity is because they only have a title to go on.

== Marshals, Heralds, and List Keepers ==

=== Pre-event planning ===
For each session it is important to have a list of scenarios that will be fought.

It is important to know if there are any extra marshals or equipment needed for a scenario.

=== Volunteers ===
When people book on the booking form they can select that they are interested in marshalling, heralding, or list keeping. This gives us a list of names of people who can be contacted to fill those roles in advance of the event.

When people sign in at gate they will sign up for some of these roles.

=== List Keepers ===
A List Keeper is not necessary for a war session, but is recommended if you need a time keeper or a score keeper (especially if you are doing a running score across multiple sessions).

If the List Keeper needs a stopwatch then this should be communicated in advance.

This must be made clear to the Event List Keeper before the event.

=== Marshalling ===
War scenarios require more marshals than most tournaments.

* For fencing combat the requirement is 1 marshal per 8 combatants.
* For armoured combat the recommendation is 3 for the first 20 combatants and 1 additional marshal per 15 additional combatants.

If ranged weapons are being used (and most of the time they are) then the field marshals should be wearing appropriate armour.

* For fencing combat with rubber band guns the marshals must be wearing at least a fencing mask.
* For armoured combat with missile weapons the requirements are outlined https://sca.org.nz/wiki/index.php?title=Armoured_Combat:Armour_Requirements#Non-combatant_armour_requirements

It is recommended that a marshal is stationed on the spectator side of the field, and a separate marshal for controlling this boundary should be considered.

=== Heralds ===
A separate herald is not a requirement for war scenarios, however the spectators appreciate knowing what is going on in the scenario they are watching or who has won.

== War Scenarios ==

=== General Scenario Details ===
For each scenario it is important to cover the following details:

* What are the boundaries of the field?
* Are there any firing angles or exclusion zones where ranged weapons cannot be fired due to spectators?
* Is killing from behind allowed?
* If resurrections are allowed then how many (it is helpful to phrase it as “you have X lives, which means you may resurrect X-1 times”) and where do the resurrections occur?
* What is the scenario objective and how will it be scored?
* Are there any additional restrictions to the scenario?

=== Collecting and inspecting ammunition ===
At the end of each scenario the ammunition fired must be collected and re-inspected.

* For armoured combat the inspection must be performed under the supervision of a marshal (5.1.3.5)
* For fencing combat the ammunition must be inspected by a marshall before the start of the war, and may then be inspected by combatants between scenarios.

=== Common Scenarios ===
ADD SCENARIOS

Tournament Combat

2025-05-04T07:59:54Z

JamesOfSouthronGaard: Change to the language around Marshal in Charge to make it clearer that this needs to be an Authorised Marshal.

== Introduction ==
This guide is intended to apply to the tournament combat that occurs in the list field. This includes Armoured, Youth Armoured, and Fencing Combat. Where advice is specific to only one of the combat styles this will be specifically stated.

Combat held on the war field is covered in a separate guide. [[War Combat]].

== Marshal in charge of the event ==
The Baronial Marshal for a combat activity is NOT the default Marshal in Charge and they do NOT have the right to demand that they are.

The SCA martial rules require there to be an Authorised Marshal of each appropriate combat activity who is designated as the Marshal In Charge (MIC). This is an important reporting position and is also a part of the grievance/appeal chain should anything go wrong on the field.

However, this position does not mean that you need to spend your entire event doing this.

* The Marshal in Charge of the event does NOT need to be the Marshal in Charge of each tournament. Feel free to delegate to other people.
* The Marshal in Charge can still fight. Occasionally some people will have the opinion that the Marshal in Charge can’t/shouldn’t fight, this is not correct.

== Reporting ==
Once the event is complete you must write up a report. The easiest way to make sure you don’t forget anything is to make sure it is written down during the event.

The list keepers will have forms which can record any issues and will record the number of combatants and the winner.

You should not assume that the list keepers are marshals and will know everything that happens on the field and sidelines. If something needs recording then you should make sure it is.

At the end of each tournament, double check with the marshals to see if there were any issues and then double check the list paperwork while everything is fresh in your mind.

If someone other than the marshal in charge of the event is not running and/or attending the tournament then the marshal in charge of the tournament should be aware of what is expected/required of them.

== Scheduling/Timing ==

=== Feedback from previous Canterbury Faires ===
Feedback from CF2024 had the following comments about the scheduling/timing.

* Armoured combatants responded that 9am was too early to schedule a tournament. Fencing did not have these comments, this is likely due to needing less time to get into armour.
* Avoid the hottest part of the day (being the early afternoon).
* There were many requests to have more early evening tournaments.

=== Clashing with other activities ===
In most years each of the activity streams has had an activity which is its premier activity which no other activities are scheduled against. In addition there are some other site activities that cannot be clashed with. These include:

* Fighter Auction Tournament for Armoured Combat.
* Baroness’s Rapier Tournament for Fencing Combat.
* Thorfords Arrow for Archery.
* The Market.
* Court.

Other than preventing these clashes the other thing that needs to be considered is the use of the list field.

Sharing the list field is possible if both coordinators agree, however it is possible that additional barriers may be needed.

It is likely that if Canterbury Faire continues to grow then we will require 2 separate list fields.

=== Calendar Event Descriptions ===
It is important that each tournament has its description submitted to the Timetable Coordinator, and to the Event Webwrite so that it can be correctly advertised.

Make the descriptions simple but detailed enough that a new person can understand what is going on.

A common complaint is that people don’t know what an activity is because they only have a title to go on.

== Marshals, Heralds, and List Keepers ==

=== Pre-event planning ===
For each tournament it is important to have an idea of the tournament format and how many marshals, heralds, and list keepers are needed.

This information needs to be communicated to the Steward, Chore Coordinator, Bookings Officer, and Event List Keeper.

=== Volunteers ===
When people book on the booking form they can select that they are interested in marshalling, heralding, or list keeping. This gives us a list of names of people who can be contacted to fill those roles in advance of the event.

When people sign in at gate they will sign up for some of these roles.

=== List Keepers ===
List Keepers are generally assigned in advance of the event as they require extra preparation, because of this the Event List Keeper organises this.

In order for the List Keepers to do their job they need to know what the format of the tournament is going to be. A challenge tournament where the List Keeper just needs to keep the list of entrants and a tally of wins is going to require less organisation and experience than a swiss chess triple elimination tournament fought on 4 fields.

It is not uncommon for the tournament format to be dependent on the number of entrants. An example of this is that a tournament will be a round robin if it has less than 10 combatants, a triple elimination best of 3 if there are 10-20 combatants, and a double elimination best of 1 if there are more than 20 combatants.

=== Marshalling ===
If the tournament has an unusual format then it is important that the marshals are clear on the format/rules.

It is important to note that for melee tournaments more marshals are needed than normal (and the number increases with the number of combatants).

Any marshal who performs armour or weapon inspections must be a registered marshal who is a current member. This must be verified by seeing their authorisation card '''and''' membership card.

Any fighter of that combat form may oversee the fighting on the field. This means that in elimination tournaments the pool of potential marshals will grow as the tournament goes on.

It is often possible to recruit extra field marshals on the day if you are really short on people.

=== Heralds ===
It is not uncommon for people who have limited or no experience to volunteer for heralding duty. The List Keepers folder has a script for people who are unsure about what they are supposed to say.

It is a good idea to have more than one herald per field so that they can rotate duties to rest their voice and have a drink.

It is often possible to recruit extra heralds on the day if you are really short on people.

== Traditional Canterbury Faire tournaments ==

=== Armoured Combat Tournaments ===

==== Unbelted Tournament ====
Historically held on Monday Evening after dinner.

A double elimination (or round robin if numbers are low) tournament with no knights allowed.

==== Fighter Auction Tournament ====
Fighters are auctioned off (usually the night before the tournament). At the end of the tournament the fighters will be ranked from the winner down. The patron who purchased the first place fighter will get first pick of the prize table, then the patron of the fighter who came second will get the second pick, then the patron of the fighter who came third will get the third pick, and so on until the prizes run out.

The tournament and auction format is covered in a separate guidance document. [[Fighter Auction Tournament]]

==== Canterbury Roll Tournament ====
Canterbury Faire's annual team melee tournament. The winning team will get a trophy to keep for the year.

Each melee team is to represent a Crescent Isle group (Hamlet, Shire, or Barony). Fighters are not required to fight for their home group. There are no other limits on team size or composition (but if you want lots of fighting, you may not want to be on the largest team). There will be a "hats off" break between each scenario.

Three scenarios will be fought. Each scenario is worth one point. In case of a three way tie, the winner of the Last Fighter Standing scenario is the overall winner.

* Scenario One: A Buckler is placed on the ground in the centre of the field. It is not to be moved. This scenario lasts 15 minutes, with random holds called by the timekeeper Marshal. Whoever controls the buckler by closest proximity at the hold gains a point for their team. If two or more fighters from different teams are equidistant, a short fight will resolve the tie. There will be two random holds during the scenario, plus one at the end of the scenario. Time during a hold does not count towards the end of the scenario. In case of a three way tie on points at the end of the scenario, the team holding the buckler at the end is the victor. Unlimited resurrections. Each fighter takes a slow count of ten at the resurrection point before returning. Teams may not use a watch or other method of tracking time.
* Scenario Two: Queens and Kings. Each side nominates one member to be their leader and makes them known to the other teams. When a leader is slain, their entire team is routed (and must retire immediately from the field). No resurrections. No time limit.
* Scenario Three: Last fighter standing. No resurrections. No time limit.

Important notes from previous years:

* Due to the chaotic nature of the tournament it is recommended that there are more marshals than the minimum number. At least 4 are recommended.
* The list keeper has 3 duties.
** Keeping track of participants for reporting purposes.
** Recording the winner of each scenario.
** Timekeeping and scoring scenario 1. This will require a stopwatch.
* Death from behind has historically been allowed. This was unpopular in 2024. A full run through of death from behind is recommended before the tournament if it is being used.
* For scenario 1 the resurrections should occur at a specific point for each team rather than being allowed from any gate/entrance.

=== Fencing Combat Tournaments ===

==== Welcome Tournament ====
Originally designed to run between the end of opening court and lunch. More recently has been run on Monday afternoon.

Historically run as an open ended round robin (a round robin but we don’t expect all the rounds to finish).

Going forward it is recommended that this be run as a challenge tournament on multiple fields.

==== Baroness’s Tournament ====
The most spectacular and prestigious of all the rapier tournaments, the one which honours and entertains the assembled Baronesses.

Fencers may enter even if they are not a Baroness, and even if they did not bring one of their own. (These are both common questions that are asked and should be in the description)

A standard double elimination tournament, but the Baronesses are known to make requests if the fighting is not up to their high standards. (The requests should be vetted by a marshal before being asked, some things that have been requested in the past are either illegal or very unfair on one combatant)

==== Cut & Thrust Tournament ====
Usually 4-8 combatants due to the low number of people who have a cut and thrust authorisation.

Usually run as a round robin tournament, sometimes this will run through 2 or even 3 times.

==== Fencing Melee ====
Melee scenarios on the list field. No rubber band guns.

* Team vs team. Split into 2 or more teams. Can have killing from behind or not. No resurrection or limited resurrection.
* Zombies.
** One person is the alpha zombie (should be an experienced fighter) and can fight normally, cannot be injured, can only be temporarily killed by a headshot (kills them for 5 seconds).
** Other combatants are infected and turned into zombie minions by being killed by the alpha zombie or a zombie minion.
** Zombie minions should zombie shuffle to move around. They also cannot be injured, can only be temporarily killed by a headshot (kills them for 5 seconds). However zombie minions also have to temporarily die if the alpha zombie is killed.
** Last human to die becomes the alpha zombie for the next round.
* Escort.
** Combatants are split into 2 teams.
** One team (or both teams) designates a VIP who they must escort out the other side of the list field. When the VIP exits the other side of the list field that team wins. If the VIP dies then that team loses.
** Can be run as a no resurrection, limited resurrection (other than the VIP), or unlimited resurrection (other than the VIP).
* Steal the gold/sheep
** Gold or sheep (these should be soft as they might be stepped on)are placed in the field . Commonly either in the middle of the field or in the home corners.
** Combatants are divided up and allocated a home corner of the list field.
** Timed scenario, unlimited resurrections. Whichever team has the most gold/sheep at the end wins (could optionally say that if a team gets all of them then they win automatically).
** Gold/sheep cannot be thrown or hit with weapons (that leads to broken fingers) to move them. When you die you drop them immediately.

=== Youth Armoured Combat Tournaments ===
Highly variable depending on the number of youth combatants.

Meal plan (SCA Provided)

2025-04-14T04:24:44Z

JamesOfSouthronGaard: /* Chore Volunteers */

Meal plan (SCA Provided)

2025-04-13T18:07:14Z

JamesOfSouthronGaard: /* Lead Cook */

== Overview ==
This page speaks about doing the Meal Plan (or parts of the Meal Plan) by members of the SCA rather than it being done by the Waipara Adventure Centre staff.

== Pros and Cons ==

=== Pros ===

* Cheaper as we do not have to pay wages.
* Provides medieval food, which enhances the medieval experience.
* Provides useful experience and framework for newer cooks.
* Provides a creative outlet for those who like to cook.

=== Cons ===

* Requires a significant number of volunteer hours.
* Requires coordination of purchasing, storing, and using ingredients/food.

== Meal Structure ==

=== Breakfasts ===
The proposed budget for breakfasts in 2025 is $2.50 per person.

For a normal 9 day Faire, breakfasts are normally catered for on Monday to Sunday.

The breakfast is usually a continental buffet unless someone is willing to cook porridge.

=== Lunches ===
The proposed budget for lunches in 2025 is $7.00 per person.

For a normal 9 day Faire, lunches are normally catered for on Monday to Sunday. The Sunday usually has no cost and serves leftovers.

Lunches usually have a main protein, a main starch and 2-3 sides.

=== Dinners ===
The proposed budget for Dinners in 2025 is $14.00 per person.

For a normal 9 day Faire, lunches are normally catered for on Monday to Saturday.

Dinners usually have 2 hot dishes, 2 cold dishes, and a simple dessert.

== People Resources ==

=== Meal Plan Coordinator ===
The Meal Plan Coordinator is responsible for managing the rest of the people and has the final say on anything to do with the Meal Plan.

The Meal Plan Coordinator should not have to spend very long in the kitchen unless there are problems.

=== Supervisors ===
3-4 Supervisors are needed for a Faire.

Each Supervisor is responsible for 2-3 days in a row in order to give continuity. A key part of the Supervisor's role is the hand-over to the next Supervisor.

The Supervisor takes deliveries, makes plans for using leftovers, and acts a back up cook.

The Supervisor should not have to spend very long in the kitchen unless there are problems. Assuming no problems then a quick check in at the start of cooking, and just before service is expected to be the maximum.

=== Lead Cook ===
The Lead Cook is in charge of the kitchen for a lunch or dinner meal. They should be someone who has experience in a kitchen and who is known to be reliable.

The Lead Cook is responsible for cooking and serving the meal, as well as organising the volunteers that they are assigned, and making sure the dishes don't explode out of control.

It is expected that the cooks will be in the kitchen for 2-3 hours for cooking, half an hour for service, and up to half an hour to organise the clean up.

=== Chore Volunteers ===
The following volunteers are required for the Meal Plan (in addition to the roles above)

* Breakfast - 2 persons per day to set up and pack away the breakfast foods, and to wipe down the serving area. Expected time = 1.5 hours per person.
* Lunch preparation - 2 persons per day to cook and serve. Expected time = 2 hours per person.
* Lunch clean up - 2 persons per day to do dishes and clean kitchen. Expected time = 1-2 hours per person.
* Lunch preparation - 2 persons per day to cook and serve. Expected time = 2 hours per person.
* Dinner clean up - 2 persons per day to do dishes and clean kitchen. Expected time = 1-2 hours per person.

== Allergies ==
Allergies catered for will be vegetarian, gluten free, dairy free, and New World ingredients.

Everything else by discussion before booking only, with no guarantee of being catered to (because if we stack together 10 different problems, there's not much to eat).

Meal plan (SCA Provided)

2025-04-13T08:18:56Z

JamesOfSouthronGaard: Created Page

== Overview ==
This page speaks about doing the Meal Plan (or parts of the Meal Plan) by members of the SCA rather than it being done by the Waipara Adventure Centre staff.

== Pros and Cons ==

=== Pros ===

* Cheaper as we do not have to pay wages.
* Provides medieval food, which enhances the medieval experience.
* Provides useful experience and framework for newer cooks.
* Provides a creative outlet for those who like to cook.

=== Cons ===

* Requires a significant number of volunteer hours.
* Requires coordination of purchasing, storing, and using ingredients/food.

== Meal Structure ==

=== Breakfasts ===
The proposed budget for breakfasts in 2025 is $2.50 per person.

For a normal 9 day Faire, breakfasts are normally catered for on Monday to Sunday.

The breakfast is usually a continental buffet unless someone is willing to cook porridge.

=== Lunches ===
The proposed budget for lunches in 2025 is $7.00 per person.

For a normal 9 day Faire, lunches are normally catered for on Monday to Sunday. The Sunday usually has no cost and serves leftovers.

Lunches usually have a main protein, a main starch and 2-3 sides.

=== Dinners ===
The proposed budget for Dinners in 2025 is $14.00 per person.

For a normal 9 day Faire, lunches are normally catered for on Monday to Saturday.

Dinners usually have 2 hot dishes, 2 cold dishes, and a simple dessert.

== People Resources ==

=== Meal Plan Coordinator ===
The Meal Plan Coordinator is responsible for managing the rest of the people and has the final say on anything to do with the Meal Plan.

The Meal Plan Coordinator should not have to spend very long in the kitchen unless there are problems.

=== Supervisors ===
3-4 Supervisors are needed for a Faire.

Each Supervisor is responsible for 2-3 days in a row in order to give continuity. A key part of the Supervisor's role is the hand-over to the next Supervisor.

The Supervisor takes deliveries, makes plans for using leftovers, and acts a back up cook.

The Supervisor should not have to spend very long in the kitchen unless there are problems. Assuming no problems then a quick check in at the start of cooking, and just before service is expected to be the maximum.

=== Lead Cook ===
The Lead Cook is in charge of the kitchen for a lunch or dinner meal. They should be someone who has experience in a kitchen and who is known to be reliable.

The Lead Cook is responsible for cooking and serving the meal, as well as organising the volunteers that they are assigned.

It is expected that the cooks will be in the kitchen for 2-3 hours for cooking, half an hour for service, and up to half an hour to organise the clean up.

=== Chore Volunteers ===
The following volunteers are required for the Meal Plan (in addition to the roles above)

* Breakfast - 2 persons per day to set up and pack away the breakfast foods, and to wipe down the serving area. Expected time = 1.5 hours per person.
* Lunch preparation - 2 persons per day to cook and serve. Expected time = 2 hours per person.
* Lunch clean up - 2 persons per day to do dishes and clean kitchen. Expected time = 1-2 hours per person.
* Lunch preparation - 2 persons per day to cook and serve. Expected time = 2 hours per person.
* Dinner clean up - 2 persons per day to do dishes and clean kitchen. Expected time = 1-2 hours per person.

== Allergies ==
Allergies catered for will be vegetarian, gluten free, dairy free, and New World ingredients.

Everything else by discussion before booking only, with no guarantee of being catered to (because if we stack together 10 different problems, there's not much to eat).

Food

2025-04-13T07:40:07Z

JamesOfSouthronGaard: /* Sub-categories */

== Sub-categories ==

* [[ Ball supper ]]
* [[ Feast ]]
* [[Meal plan (Self Catered)]]
* [[Meal Plan (Site Provided)]]
* [[ Repast ]]
* [[ Soup kitchen ]]

Scheduling

2025-04-13T07:33:01Z

JamesOfSouthronGaard: Created Page

= Scheduling =

== Overview ==
The creation of a schedule for a Canterbury Faire involves a huge number of stakeholders and even the best laid plans will not make everyone happy.

This document outlines some guidelines to generating a schedule that will keep most people mostly happy.

Do NOT assume that the schedule should be the same as last year, and do NOT assume that an activity will be run the same as it was the last year. Always ask, and always communicate.

== Stakeholders ==

=== Royalty ===
It is important that the royals are communicated with as soon as possible when determining the schedule.

Whether they are attending and how much business they might have in court can significantly effect the scheduling.

Ideally they should be contacted immediately after the crown tournament to congratulate them, ask them if they are coming to the event, and inform them of the royal travel fund.

=== Martial coordinators ===
The coordinators in charge of the martial activities need to communicate with each other in order to ensure that all of the martial disciplines have a schedule that they are happy with.

As they share the same spaces and resources, good communication and compromise are required.

=== Cooks and food coordinators ===
The timing of meals is critical to the schedule, and those times are determined by the cooks and the food coordinators.

=== Arts and Sciences coordinator and teachers ===
The teachers of the classes and the coordinator of the classes will need to be consulted so that classes are scheduled for when the teachers want to teach.

=== Other activity coordinators ===
The coordinators for other activities such as the ball, half circle theatre, market, etc all need to be consulted to ensure that they are happy with the schedule.

Especially if some of them have an idea or vision that is outside the historical organisation of that activity.

== Order of operations ==
The following priority is recommended to be followed in order to make sure the schedule doesn’t have to go through too many revisions.

=== Step 1 Determine mealtimes and timeslots ===
The timing of the meal plan meals will determine when other activities can be. For example, there is no point in organising a 3 hour tournament after dinner if dinner is to be held from 7-8pm.

Meal breaks are usually scheduled as 1 hour long, this includes time for people to get to and from their meal area (which may involve getting changed), serve and eat the food, and clean up.

* Breakfast is usually 07:30-08:30, though the actual start time can often be earlier.
* Having lunch later than 12:00-13:00 means having a longer morning timeslot, however people generally don’t want lunch too late. 12:30-13:30 is not uncommon, and 13:00-14:00 is the latest that is recommended.
* Dinner time effects the schedule most significantly as it determines how long the late afternoon and early evening timeslots are.
** Consideration should be given to how long there is between lunch and dinner. Too long between them will have people unhappy, and too short between them will mean people will not be hungry for dinner but will be hungry after dinner.
** An early dinner 17:00-18:00 means that the afternoon timeslot needs to start in the hottest part of the day to get most tournaments finished in time, however there is a significant after dinner timeslot that something could be run in.
** A dinner 18:00-19:00 means that the afternoon timeslot can start a bit later in the afternoon, but limits the length of an after dinner activity that needs light to about 1 hour.
** A later dinner 18:30-19:30 or 19:00-20:00 leaves lots of room for afternoon activities but very little room for an after dinner activity that needs light.

Depending on your mealtimes you can broadly break up the day into 5 blocks.

* Morning (breakfast until lunch)
* Early afternoon (lunch to mid afternoon, the hottest part of the day)
* Late afternoon (mid afternoon to dinner)
* Early evening (after dinner until sunset)
* Late evening (after sunset)

=== Step 2 Allocate key activities ===
There are several key activities which the rest of the schedule revolves around.

The rest of the event must work around these key activities so pinning down their times is critical to not having to rearrange the schedule if one of them changes.

These include:

* Courts. Budget on opening and closing, plus one other unless told otherwise.
** Opening court.
*** This marks the start of the official event.
*** This is usually held on the Monday morning and usually takes up at least 2 hours, plus about an hour of meetings afterwards.
** Closing court.
*** This marks the end of the official event.
*** This is usually held on Saturday afternoon and usually takes up at least 2 hours.
** Royal courts
*** The timing and length of these will depend on how much of the event the royals will be able to attend (if they are attending at all).
*** If the royals are attending the opening and closing court then some business can be conducted at those and only 1 other court may be required.
*** The number and length of the royal courts will depend on the number of awards they wish to give out, and especially how many peerage ceremonies are scheduled. Peerage ceremonies are usually planned in advance and are public knowledge, while other awards are usually not public knowledge, so good communication with the royals is essential.
** Baronial/other courts
*** Sometimes the business can be conducted at the opening/closing/royal court.
*** Sometimes the baron/baroness will have baronial business that may need to happen at a separate court
** Mini-courts
*** Sometimes short courts with 1-3 items of business are conducted as part of another activity. For example giving a dance award at a ball, or a fighting award at a tournament.
*** These courts are not big enough to go on the schedule, but should be taken into account in the planning of other activities if they are known about.
* Pack down of village green.
** This is usually held immediately after closing court (while everyone is in one place) and takes up to 2 hours.
** It is important that this is allocated a time in order to get as many hands as possible.
* Feast/Repast
** This occurs from dinner time and goes into the late evening.
** This is historically done on Tuesday or Wednesday night.
* Ball
** This occurs in the early and late evening timeslots.
** This is historically done on Friday night in order to give the rest of the week to do classes and practice for the dancers and musicians.
* Half Circle Theatre
** This occurs in the early and late evening timeslots.
** It has been trialled in the afternoon in some years with mixed responses.
* Markets
** These require at least an hour of setup, which should also be put on the schedule.
** The market itself is usually scheduled for 2 hours.

=== Step 3 Allocate headline activities ===
Each of the marshal activity streams has a headline activity which must not be clashed with by other marshal activities, and generally should not be clashed with by other activities if possible.

Each of these activities generally takes up an entire morning or afternoon slot.

These are:

* The Fighter Auction Tournament for armoured combat
* The Baroness’s Rapier Tournament for fencing
* Thorfords Arrow for Archery

=== Step 4 Allocate other activities ===
At this stage the core activities are effectively set and it is possible to build the rest of the event around them. This stage generally has the most iterations of the schedule.

The marshal activities take up a lot of space and time. The marshal activity coordinators (armoured, fencing, archery) should work together to create a schedule that has no location clashes (no trying to do war during an archery shoot) and which minimises or at least spreads out the number of marshal activity clashes (if there is a free slot but clashes then something should move to the free slot to resolve the clash).

Other large activities which will have a lot of people involved in them which people might not want to clash with other activities should be allocated here.

The coordinators of these activities should be consulted at each iteration of the schedule.

These activities may include; custard eating competition, singing, A&S displays, peasants dance, bardic circle.

=== Step 5 Allocate A&S classes ===
At this stage the biggest activities have been scheduled and people who are wanting to teach classes can more easily see what is going on so that they don’t clash with anything that they (or their target audience) wants to do (for example it wouldn’t be a good idea to run a fencing class during a fencing tournament as the target audience is probably in the tournament).

This step is left until last not because it is the least important, but because most A&S classes are short in duration and can more easily fit into gaps in the schedule.

This is also where people will look at any gaps in the schedule and try to think of what activities/classes could be used to fill those spaces.

== Information Required ==
The following information is required for each activity that wants to go into the schedule.

* Name. The name of the activity to be put onto the schedule. This should ideally not be too long.
* Description. The description of the activity. This can be as long as it needs to be, but it should aim to communicate with enough detail that someone who has not been to Canterbury Faire knows what it is.
* Person in charge. Every activity should have a nominated person in charge.
* Duration. How long will the activity go on for? This might be an exact time (2 hours), a range (1-2 hours), or even a slot (all morning).
* Location. Where on site will the activity be held. This will help to avoid clashes.
* Equipment required. What equipment is required for the activity?
* Restrictions. Are there any restrictions on the activity (maximum class size, age limit, etc).

If all of this information is provided then the schedule will be easier to make, read, and reference.

== Platforms and Tools ==
There are many platforms and tools for making the schedule. All of them have pros and cons.

At the time of writing Southron Gaard does not have a license for any paid platforms.

Platforms/tools which have been used in the past include:

* Google Calendar. Easily shareable and times can be accurately displayed and easily changed.
* Google Sheets. Easily shareable but formatting can be difficult.

== Publishing the Schedule ==
At the end of step 3 a summary of the key activities should be published along with the timeframe for the release of the next schedule update.

At the end of step 4 the schedule should be published to the populace along with another call for more A&S classes.

During step 5 the schedule should be published periodically. Once a month up to the end of the calendar year, and then once a week in January.

List Keeping

2025-02-16T06:16:55Z

JamesOfSouthronGaard: Created Page

== Introduction ==
This guide is intended to inform Stewards, Marshals-In-Charge, and List Officers of the List Keeping requirements for Canterbury Faire. It is suggested that the reader also refer to the various tourneys described in the other Martial Activities guides for further details described therein.

== List Officer in Charge ==
The Steward(s) should appoint a List Officer in Charge (LOIC) for the event. This does not have to be the Southron Gaard Baronial List Officer (though it has often been so previously). The LOIC should have experience in running lists in various formats, and knowledge of the reporting that must be done afterwards. There is also quite a bit of paperwork to be drawn up and printed before the event, so the LOIC should have access to printing facilities, or be able to designate this to somebody else through the Steward(s).

The LOIC should ideally be recruited some months before Faire, so that qualified volunteers can be sought for the tournaments that have been planned and the necessary paperwork prepared. The LOIC should be in regular contact with the Marshals-In-Charge (MICs) for Armoured Combat, Rapier and Archery to ensure that tourney formats and scheduling are known and can be prepared for.

== Reporting ==
In the case of Armoured Combat and Rapier tourneys, the numbers of fighters and tourney results must be reported to both the Kingdom List Officers and the respective Kingdom Marshallates. The LOIC must ensure that each List Keeper assigned to these tourneys is aware of this reporting necessity, and is provided with the requisite reporting forms:

== Useful Resources ==
Lochac Lists (the official webpage of the Kingdom Lists Office): <nowiki>https://lists.lochac.sca.org/</nowiki>

Official Forms (Tourney Sign-in and Tourney Report): <nowiki>https://lists.lochac.sca.org/tourney-resources/</nowiki>

== Pre-event planning ==
Early in preparations for Faire, it is essential for the LOIC to contact the various MICs to determine what tourneys are planned, and their intended formats. While some tourney formats are relatively easy for the List Keeper, some are difficult, and require a List Keeper with experience in the format involved. Note that it is not uncommon for the format to be dependent on the number of combatants who participate. Remember this when you come to recruiting volunteers. For large tourneys with difficult List formats it is often advisable to assign two Listkeepers to keep track of everything, check each other’s work, and ensure smooth communication with the marshals and heralds. This can also be an opportunity for a less-experienced Listkeeper to learn from one with greater expertise.

The LOIC must ensure the week before Faire that there are sufficient printouts of all the forms that will be needed by LIstkeepers. Spare copies will be needed, as forms can be spoiled, and some tourneys may have more entrants than can be contained on a single form (For example: it is not unknown for the Thorfyrd’s Arrow archery tourney to have 30+ entrants, or the Fighter Auction Tourney to have 20+).

As soon as the number and type of tourneys has been finalised by the MICs, the LOIC should contact the Chores Coordinator to establish the number of chore slots to be allocated to LIstkeeping roles. A general rule of thumb would be to request two Listkeepers for each tourney, however this could be adjusted if it is known ahead of time that Listkeeping will be more/less difficult. A large tourney where the MIC intends to run two or more fields, with bouts running simultaneously, will probably require two or more List tables and additional Listkeepers to run them.

== Authorisation Card and Armour Inspection Tracking ==
It is required for fighters in both Armoured Combat and Rapier tourneys to present their Authorisation Cards to the Listkeeper, and there is confirmation that their armour has been inspected and approved by the Marshals, before they can be entered into the List. In recent Faires MICs have sought to streamline this process via some form of card-sighting and inspection process at the start of the event which covers the combatant throughout the length of Faire. The LOIC should consult with the respective MICs before Faire to determine if/how such a system will operate.

== Listkeeper Volunteers ==
Good Listkeepers need a sharp eye for detail, and it often helps to be good with numbers. People with mundane experience in bookkeeping, computer programming, or anything numerically-based are often good recruits. When assessing your volunteers it can be a good idea to sort them into ‘Expert’, ‘Journeyman’ and ‘Apprentice’ groups (or some similar categorisation) so they can be matched with tourneys that fit their ability level (or partnered with another Listkeeper they can learn from/teach).

The Faire booking form usually has a checkbox for people to volunteer for Listkeeping, and the LOIC should receive regular email updates informing them of these volunteers. The LOIC should make a point of contacting this list of potential Listkeepers well before Faire to establish their schedule availability and expertise level.

== Structured List Formats: ==
Be prepared to discuss with the various MICs the time requirements for various formats, and whether or not the desired format is achievable with the expected number of fighters and the time allocated for the tourney in the schedule. The number of bouts for different formats can be calculated in advance to assist this assessment:

# Round Robin:

* Number of match-ups: 12nn-1 (where ''n'' = number of combatants)

# Double Elimination:

* Number of match-ups: 2n-1

# Triple Elimination:

* Number of match-ups: 3n-1

Note that a full round-robin will have considerably more bouts, and thus take much more time, as the number of entrants grows. If the number of combatants is unknown until the day of the tourney, MICs may specify that the format will change from a round robin to double- or triple- elimination if the number of combatants exceeds a certain threshold.

== Listkeeping Resources: Draw Creation ==
One of the fundamental challenges of Listkeeping is the creation of the round-by-round draw for combatants. The challenge here is to ensure - as much as possible - the avoidance of double-ups (where two combatants meet more than once in the same tourney. This is a particular challenge in the round-robin format where fighters can only meet each other once.

Martial Activities

2025-02-16T06:11:43Z

JamesOfSouthronGaard: Added fighter auction tournament to the list of pages

[[List Keeping]]

[[Target Archery]]

[[Tournament Combat]]

[[Fighter Auction Tournament]]

[[War Combat]]

Fighter Auction Tournament

2025-02-16T06:10:36Z

JamesOfSouthronGaard: Created Page

== Overview ==
The Fighter Auction Tournament (FAT) is a heavy combat tournament in which fighters are auctioned off (usually the night before the tournament).

At the end of the tournament the fighters will be ranked from first place to last place.

The patron who purchased the first place fighter will get first pick of the prize table, then the patron of the fighter who came second will get the second pick, then the patron of the fighter who came third will get the third pick, and so on until the prizes run out.

== Recommendations ==
Based on feedback from the populace and those involved with the tournaments the following is recommended by the CF subcommittee:

* The auction is performed anonymously.
* A person is restricted to buying a maximum of 1 fighter (in some years the maximum has been 2 or 3)
* Fighters are allowed to bid and buy other fighters but may not bid on or buy themselves.
* The tournament format is either the Rowany Festival format or the modified Rowany Festival format.

== Auction Format ==

=== Anonymous or open ===
One of the biggest decisions to make about the auction is whether the bidders will know the identity of those being bid on or not.

The anonymous system has been used for Canterbury Faire for many years (see below for previous formats). It means that lower ranked or unknown fighters do not go for tiny sums of money while high ranked fighters go for stupidly high sums.

The open system is used at Rowany Festival and this allows the populace to know who they are bidding on and to bid accordingly. This system generates a much wider variety of prices, which has its pros and cons.

=== Restrictions ===
In the past the following restrictions have been put in place.

* A person is restricted to buying a maximum of 1 fighter (in some years the maximum has been 2 or 3)
* Fighters are allowed to bid and buy other fighters but may not bid on or buy themselves.

=== Sign ups ===
Fighters who are entering the tournament must sign up before the auction.

In recent years we have asked fighters to sign up before the event (and in some years this has even been on the booking form).

The following information should be obtained; Name, title, location they usually fight, highest heavy fighting award, motto or other identifier if doing an anonymous auction.

=== Late entrants ===
Some fighters may not have been able to sign up for the lists before the auction but still want to fight. This is less common in recent years with sign ups being accepted electronically before the event, however it is still possible.

Whether a late entrant is allowed to enter the tournament is up to the tournament organiser and the list keeper.

One way to deal with this is to hold a quick auction before the tournament.

Another option is to use the fighter to replace someone who has had to withdraw (see below).

=== Withdrawals before the tournament ===
Despite usually only holding the tournament the night before, it is still possible that someone might have to pull out of the tournament between the auction and the start of the tournament.

This could be due to injury (like tripping over a tent peg in the night), illness (Covid), or equipment malfunction (failing an inspection, especially if they haven’t fought at the event yet).

If there is a late entrant that has yet to be auctioned then they could be swapped in for the person who has had to withdraw. The buyer of the withdrawing fighter should be consulted first to make sure they are happy with this situation.

Otherwise the buyer of the withdrawing fighter should receive a full refund.

=== Withdrawals during the tournament ===
If a fighter needs to withdraw during the tournament (usually due to injury or significant armour failure) then consideration must have been given to how this will be handled.

In some cases it will be possible to remove their previous wins/losses from the other fighters records. Even when this is possible it is a significant amount of work for the list keepers.

The other option is for each future opponent to count the match up as a win. This introduces a bias because some of the future opponents may have lost to the withdrawing fighters.

=== Previous Auction Formats ===
As mentioned above Canterbury Faire has used an anonymous auction system for many years.

Upon signing up to the tournament each fighter has chosen (or been assigned) an identifier that the populace bids on. Examples of these include:

* Mottos. Generally a latin motto with an english translation.
* Famous historical figures.
* Heraldic devices. Where fighters are auctioned off using the main charge of their heraldry as the only identifier.

== Prizes ==

=== Getting prizes ===
Prizes for the tournament are donated by the populace.

It is important to make the call for prize donations early and often.

It is ideal if there are more prizes than there are fighters in the tournament so that everyone gets something.

Prizes should be gathered by the tournament organiser as early as possible during Canterbury Faire, and the prizes should be on view before/at the auction so the populace knows what is on the line.

=== If there are less prizes than fighters ===
If there are less prizes than there are fighters then additional calls for prizes should be made at the event.

If there are still less prizes than there are fighters, then the patrons of the lowest ranked fighters may not get a prize.

=== If there are more prizes than fighters ===
If there are more prizes than fighters then the tournament organiser may group some of the smaller prizes into bundles to make them more attractive/valuable.

Alternatively, once the patron of the lowest rank fighter has picked their prize you go back through the list again until the prizes are all claimed (so the patrons of the highest ranked fighters will get 2 picks by the end).

=== Picking prizes ===
The fighters will be ranked based on their performance in the tournament.

Depending on the tournament format this may give a full list from winner to loser, in this case it is a simple matter of having them choose their prizes in that order.

In some tournament formats there may be several people who have the same rank (for example 3 people who were eliminated in the same round may be given the rank of 10th equal). In this case those people should come up together and choose their prizes at the same time. If more than one of these people want the same prize then a fair way of deciding who gets it should be determined, this could be a coin toss or rock/paper/scissors.

=== Absent patrons ===
There are some cases where the patron of a fighter is not able to make it to the prize selection.

If the patron has not nominated a person to act on their behalf and they cannot be found then someone else must act on their behalf.

If someone must act on their behalf they should know the person well (a partner or parent/child is ideal).

If no one suitable can be found to act on their behalf then the fighter they purchased can act on their behalf.

If the fighter is unwilling or unable to choose on their behalf then the tournament organiser will make the selection on their behalf.

== Tournament Format ==

=== Important Points ===
At the end of the tournament there must be a ranked list from first place to last place to allow for prize selection.

Despite the rankings and the prizes, the format and the running of the tournament must be fun for the fighters and must keep the audience engaged.

The ideal tournament format is one in which the fighters get a lot of fighting, the audience is easily able to tell what is going on, the field is constantly in use, and the list keepers can easily generate the final ranked list.

=== List Keeper Information ===
Whilst these things are important for any tournament, they are even more important for the FAT because people are putting money on the line.

It is vital that results are accurately recorded as a win or loss being incorrectly recorded to move someone up or down the final list by several places, which will result in their patron getting or losing out on a prize.

=== Selection Bias ===
Selection bias for the pairings has a significant effect on the final results of the tournament.

If the tournament is a double elimination tournament and all the knights face each other in the first 3 rounds then by the end of round 3 at least half the knights will have been eliminated very early on. If instead the knights all face new fighters for the first 3 rounds then it is unlikely that any new fighters will still be in the tournament by the end of round 3.

Regardless of the tournament format, there will be a selection bias. It is important that everyone be made aware of how the tournament will be run in advance. No system will make everyone happy, but if it is advertised in advance then people can decide not to enter if they are really unhappy with it.

If an elimination type tournament is being prepared then it is recommended that

* The first round be determined by dividing the fighters into 2 even groups based on where they come from (this could be NZ vs Australia, or Southron Gaard vs everyone else), then randomising both lists and pairing the first person from list 1 with the first person from list 2, then the second from list 1 with the second from list 2, and so on.
* The second round can be either another randomisation and pairing of the lists (making sure to avoid double ups), or could be winners from list 1 vs winners from list 2 and losers from list 1 vs losers from list 2, or any other way of pairing list 1 fighters with list 2 fighters.
* The third and subsequent rounds should no longer be seeded by location.

=== Previous Formats ===
The following formats have been used in the past. Where possible the selection bias and feedback for those tournaments have been provided.

==== Rowany Festival Format ====
Fighters are divided up into pools. The fighters fight a round robin within their pool. Bouts are usually best of 3 but can be best of 1 if time is limited.

The fighters with the most wins in the round robin pool stage then move into a single elimination tournament. Bouts are usually best of 3 but can be best of 1 if time is limited, the final is always a best of 3.

The number of pools and number of fighters per pool varies depending on the number of fighters in the tournament and the amount of field space available.

The number of pools is usually divisible by 4 and the number of fighters in each pool is usually between 6 and 10.

Fighters from the same location are spread as evenly as possible throughout the pools to reduce the amount of times people have to fight people they fight all the time. Locations with high numbers of fighters will usually have more than 1 person from that location within each pool.

Fighters from each of the following ranks are spread as evenly as possible throughout the pools; Royal Peers, Knights, Red Wyvern, Golden Sword, Unawarded. (ie. No pool should have a second royal peer until all of the pools have a royal peer).

How many progress to the elimination portion is always a power of 2 (2, 4, 8, 16….) and is dependent on the

The pros of this format are

* All fighters get to fight at least a round robin so no one is eliminated early,
* By spreading people from the same location throughout the pools a person is likely to fight lots of people they don’t fight often, even if their location is well represented in the tournament.
* By spreading out the higher fighting ranks throughout the pools a fighter is unlikely to be eliminated from the tournament just because of bad matchups.
* The elimination section of the tournament gives an obvious ordered list, and the round robin section usually has enough fights that people with the same number of wins are low (usually 2-3 people with the same rank).

The cons of this format are:

* It requires lots of marshals, heralds, and list keepers. At least 1 of each per field is needed for the round robin stages.
* The selection bias of spreading out the higher ranked fighters evenly means that in most cases the people who progress from the round robin stage is a high ranked fighter.
* Highest heavy fighting rank is not always representative of how a person is fighting on the day and can lead to some pools being easier or harder than others.
* The selection bias of spreading out people from the same location can effect who progresses, though this bias is likely lower than other selection biases.
* The list of fighters who did not get through to the elimination stages usually has lots of double/triple ups. If the fighters who progressed got 6 wins and 5 wins in their pools, then there will usually be a person per pool who got 3 wins, a person per pool who got 2 wins etc.

==== Modified Rowany Festival Format (CF2024) ====
Similar to the Rowany Festival tournament format, but before the elimination stage is played out the ties in the round robin section are resolved by having those on the same number of wins fight each other to determine their final order.

The pros of this are:

* All fighters get to fight at least a round robin so no one is eliminated early,
* By spreading people from the same location throughout the pools a person is likely to fight lots of people they don’t fight often, even if their location is well represented in the tournament.
* By spreading out the higher fighting ranks throughout the pools a fighter is unlikely to be eliminated from the tournament just because of bad matchups.
* The entire tournament is ranked with no ties.

The cons of this are:

* It requires lots of marshals, heralds, and list keepers. At least 1 of each per field is needed for the round robin stages.
* The selection bias of spreading out the higher ranked fighters evenly means that in most cases the people who progress from the round robin stage is a high ranked fighter.
* Highest heavy fighting rank is not always representative of how a person is fighting on the day and can lead to some pools being easier or harder than others.
* The selection bias of spreading out people from the same location can effect who progresses, though this bias is likely lower than other selection biases.
* Resolving the ties from the round robin section takes extra time compared to the Rowany Festival version, and must be completed before the elimination section so that fighters who are not progressing don’t have to sit around for another hour in their armour.
* Slightly more involved from a list keeping point of view, in particular with a bigger crunch time at the end of the round robin section.

==== Double or Triple Elimination ====
Each fighter has 2 (double elimination) or 3 (triple elimination) lives. When they run out of lives they are out of the tournament.

Bouts are usually best of 1 or best of 3 (in a best of 3 you only lose a life if you lose the whole best of 3).

It is possible to show how many lives a fighter has left by using a list tree with their names/arms/motto on it, all fighters who are eliminated go on one section, all who are on 1 life in a different section, all who are on 2 lives in a different section, etc.

The pros of this are:

* It is very easy for everyone to see how a fighter is doing by keeping track of how many lives they have left. Especially if a list tree is used.
* It is a format that most fighters and the populace are familiar with.

The cons of this are:

* Selection bias can significantly affect the outcome of the tournament, a good fighter can rank very low if in the first 2 rounds they come up against the person who wins and the person who comes second, while a less good fighter can rank very highly if they get easy match ups through the first half of the tournament.
* Some fighters will only fight 2 or 3 rounds, with half of the fighters being guaranteed to be eliminated after 3 rounds of a double elimination tournament.
* There are a lot of ties. The following is an example of a set of results from a double elimination format.
** 1 and 2 are obvious and determined by the final.
** 3 and 4 are determined by those who lost in the second to last round. These are a tie unless you determine that 3 is the person who lost to 1 and 4 is the person who lost to 2.
** 5,6,7,8 are determined by those who lost in the third to last round.

War Combat

2025-02-16T06:04:47Z

JamesOfSouthronGaard: Created Page

== Introduction ==
This guide is intended to apply to the war combat that occurs in the war field. This includes Armoured, and Fencing Combat. Where advice is specific to only one of the combat styles this will be specifically stated.

Combat held on the tournament field is covered in a separate guide. [[Tournament Combat]].

== Marshal in charge of the event ==
The baronial marshal for a combat activity is NOT the default marshal in charge and they do NOT have the right to demand that they are.

The SCA martial rules require there to be a marshal who is designated as the marshal in charge of the event. This is an important reporting position and is also a part of the grievance/appeal chain should anything go wrong on the field.

However, this position does not mean that you need to spend your entire event doing this.

* The marshal in charge of the event does NOT need to be the marshal in charge of each war session. Feel free to delegate to other people.
* The marshal in charge can still fight. Occasionally some people will have the opinion that the marshal in charge can’t/shouldn’t fight, this is not correct.

== Reporting ==
Once the event is complete you must write up a report. The easiest way to make sure you don’t forget anything is to make sure it is written down during the event.

At the end of each session, double check with the marshals to see if there were any issues and write it down while everything is fresh in your mind.

== Scheduling/Timing ==

=== Feedback from previous Canterbury Faires ===
Feedback from CF2024 had the following comments about the scheduling/timing.

* Armoured combatants responded that 9am was too early to schedule a war scenario. Fencing did not have these comments, this is likely due to needing less time to get into armour.
* Avoid the hottest part of the day (being the early afternoon).
* The war sessions should be spread out across the event, not all at the start/end of the event.

=== Clashing with other activities ===
In most years each of the activity streams has had an activity which is its premier activity which no other activities are scheduled against. In addition there are some other site activities that cannot be clashed with. These include:

* Fighter Auction Tournament for Armoured Combat.
* Baroness’s Rapier Tournament for Fencing Combat.
* Thorfords Arrow for Archery.
* The Market.
* Court.

Other than preventing these clashes the other thing that needs to be considered is that the war field is also part of the archery field. This means that war sessions cannot clash with archery.

=== Calendar Event Descriptions ===
It is important that it is clear in the calendar whether a war session is going to be for armoured combat or fencing combat.

It is also important that if there are any themes that may affect what weapons or equipment people bring, that this is explained.

The description must be submitted to the Timetable Coordinator, and to the Event Webwrite so that it can be correctly advertised.

Make the descriptions simple but detailed enough that a new person can understand what is going on.

A common complaint is that people don’t know what an activity is because they only have a title to go on.

== Marshals, Heralds, and List Keepers ==

=== Pre-event planning ===
For each session it is important to have a list of scenarios that will be fought.

It is important to know if there are any extra marshals or equipment needed for a scenario.

=== Volunteers ===
When people book on the booking form they can select that they are interested in marshalling, heralding, or list keeping. This gives us a list of names of people who can be contacted to fill those roles in advance of the event.

When people sign in at gate they will sign up for some of these roles.

=== List Keepers ===
A List Keeper is not necessary for a war session, but is recommended if you need a time keeper or a score keeper (especially if you are doing a running score across multiple sessions).

If the List Keeper needs a stopwatch then this should be communicated in advance.

This must be made clear to the Event List Keeper before the event.

=== Marshalling ===
War scenarios require more marshals than most tournaments.

* For fencing combat the requirement is 1 marshal per 8 combatants.
* For armoured combat the recommendation is 3 for the first 20 combatants and 1 additional marshal per 15 additional combatants.

If ranged weapons are being used (and most of the time they are) then the field marshals should be wearing appropriate armour.

* For fencing combat with rubber band guns the marshals must be wearing at least a fencing mask.
* For armoured combat with missile weapons the requirements are outlined https://sca.org.nz/wiki/index.php?title=Armoured_Combat:Armour_Requirements#Non-combatant_armour_requirements

It is recommended that a marshal is stationed on the spectator side of the field, and a separate marshal for controlling this boundary should be considered.

=== Heralds ===
A separate herald is not a requirement for war scenarios, however the spectators appreciate knowing what is going on in the scenario they are watching or who has won.

== War Scenarios ==

=== General Scenario Details ===
For each scenario it is important to cover the following details:

* What are the boundaries of the field?
* Are there any firing angles or exclusion zones where ranged weapons cannot be fired due to spectators?
* Is killing from behind allowed?
* If resurrections are allowed then how many (it is helpful to phrase it as “you have X lives, which means you may resurrect X-1 times”) and where do the resurrections occur?
* What is the scenario objective and how will it be scored?
* Are there any additional restrictions to the scenario?

=== Collecting and inspecting ammunition ===
At the end of each scenario the ammunition fired must be collected and re-inspected.

* For armoured combat the inspection must be performed under the supervision of a marshal (5.1.3.5)
* For fencing combat the ammunition must be inspected by a marshall before the start of the war, and may then be inspected by combatants between scenarios.

=== Common Scenarios ===
ADD SCENARIOS

Tournament Combat

2025-02-16T06:02:25Z

JamesOfSouthronGaard:

== Introduction ==
This guide is intended to apply to the tournament combat that occurs in the list field. This includes Armoured, Youth Armoured, and Fencing Combat. Where advice is specific to only one of the combat styles this will be specifically stated.

Combat held on the war field is covered in a separate guide. [[War Combat]].

== Marshal in charge of the event ==
The baronial marshal for a combat activity is NOT the default marshal in charge and they do NOT have the right to demand that they are.

The SCA martial rules require there to be a marshal who is designated as the marshal in charge of the event. This is an important reporting position and is also a part of the grievance/appeal chain should anything go wrong on the field.

However, this position does not mean that you need to spend your entire event doing this.

* The marshal in charge of the event does NOT need to be the marshal in charge of each tournament. Feel free to delegate to other people.
* The marshal in charge can still fight. Occasionally some people will have the opinion that the marshal in charge can’t/shouldn’t fight, this is not correct.

== Reporting ==
Once the event is complete you must write up a report. The easiest way to make sure you don’t forget anything is to make sure it is written down during the event.

The list keepers will have forms which can record any issues and will record the number of combatants and the winner.

You should not assume that the list keepers are marshals and will know everything that happens on the field and sidelines. If something needs recording then you should make sure it is.

At the end of each tournament, double check with the marshals to see if there were any issues and then double check the list paperwork while everything is fresh in your mind.

If someone other than the marshal in charge of the event is not running and/or attending the tournament then the marshal in charge of the tournament should be aware of what is expected/required of them.

== Scheduling/Timing ==

=== Feedback from previous Canterbury Faires ===
Feedback from CF2024 had the following comments about the scheduling/timing.

* Armoured combatants responded that 9am was too early to schedule a tournament. Fencing did not have these comments, this is likely due to needing less time to get into armour.
* Avoid the hottest part of the day (being the early afternoon).
* There were many requests to have more early evening tournaments.

=== Clashing with other activities ===
In most years each of the activity streams has had an activity which is its premier activity which no other activities are scheduled against. In addition there are some other site activities that cannot be clashed with. These include:

* Fighter Auction Tournament for Armoured Combat.
* Baroness’s Rapier Tournament for Fencing Combat.
* Thorfords Arrow for Archery.
* The Market.
* Court.

Other than preventing these clashes the other thing that needs to be considered is the use of the list field.

Sharing the list field is possible if both coordinators agree, however it is possible that additional barriers may be needed.

It is likely that if Canterbury Faire continues to grow then we will require 2 separate list fields.

=== Calendar Event Descriptions ===
It is important that each tournament has its description submitted to the Timetable Coordinator, and to the Event Webwrite so that it can be correctly advertised.

Make the descriptions simple but detailed enough that a new person can understand what is going on.

A common complaint is that people don’t know what an activity is because they only have a title to go on.

== Marshals, Heralds, and List Keepers ==

=== Pre-event planning ===
For each tournament it is important to have an idea of the tournament format and how many marshals, heralds, and list keepers are needed.

This information needs to be communicated to the Steward, Chore Coordinator, Bookings Officer, and Event List Keeper.

=== Volunteers ===
When people book on the booking form they can select that they are interested in marshalling, heralding, or list keeping. This gives us a list of names of people who can be contacted to fill those roles in advance of the event.

When people sign in at gate they will sign up for some of these roles.

=== List Keepers ===
List Keepers are generally assigned in advance of the event as they require extra preparation, because of this the Event List Keeper organises this.

In order for the List Keepers to do their job they need to know what the format of the tournament is going to be. A challenge tournament where the List Keeper just needs to keep the list of entrants and a tally of wins is going to require less organisation and experience than a swiss chess triple elimination tournament fought on 4 fields.

It is not uncommon for the tournament format to be dependent on the number of entrants. An example of this is that a tournament will be a round robin if it has less than 10 combatants, a triple elimination best of 3 if there are 10-20 combatants, and a double elimination best of 1 if there are more than 20 combatants.

=== Marshalling ===
If the tournament has an unusual format then it is important that the marshals are clear on the format/rules.

It is important to note that for melee tournaments more marshals are needed than normal (and the number increases with the number of combatants).

Any marshal who performs armour or weapon inspections must be a registered marshal who is a current member. This must be verified by seeing their authorisation card '''and''' membership card.

Any fighter of that combat form may oversee the fighting on the field. This means that in elimination tournaments the pool of potential marshals will grow as the tournament goes on.

It is often possible to recruit extra field marshals on the day if you are really short on people.

=== Heralds ===
It is not uncommon for people who have limited or no experience to volunteer for heralding duty. The List Keepers folder has a script for people who are unsure about what they are supposed to say.

It is a good idea to have more than one herald per field so that they can rotate duties to rest their voice and have a drink.

It is often possible to recruit extra heralds on the day if you are really short on people.

== Traditional Canterbury Faire tournaments ==

=== Armoured Combat Tournaments ===

==== Unbelted Tournament ====
Historically held on Monday Evening after dinner.

A double elimination (or round robin if numbers are low) tournament with no knights allowed.

==== Fighter Auction Tournament ====
Fighters are auctioned off (usually the night before the tournament). At the end of the tournament the fighters will be ranked from the winner down. The patron who purchased the first place fighter will get first pick of the prize table, then the patron of the fighter who came second will get the second pick, then the patron of the fighter who came third will get the third pick, and so on until the prizes run out.

The tournament and auction format is covered in a separate guidance document. [[Fighter Auction Tournament]]

==== Canterbury Roll Tournament ====
Canterbury Faire's annual team melee tournament. The winning team will get a trophy to keep for the year.

Each melee team is to represent a Crescent Isle group (Hamlet, Shire, or Barony). Fighters are not required to fight for their home group. There are no other limits on team size or composition (but if you want lots of fighting, you may not want to be on the largest team). There will be a "hats off" break between each scenario.

Three scenarios will be fought. Each scenario is worth one point. In case of a three way tie, the winner of the Last Fighter Standing scenario is the overall winner.

* Scenario One: A Buckler is placed on the ground in the centre of the field. It is not to be moved. This scenario lasts 15 minutes, with random holds called by the timekeeper Marshal. Whoever controls the buckler by closest proximity at the hold gains a point for their team. If two or more fighters from different teams are equidistant, a short fight will resolve the tie. There will be two random holds during the scenario, plus one at the end of the scenario. Time during a hold does not count towards the end of the scenario. In case of a three way tie on points at the end of the scenario, the team holding the buckler at the end is the victor. Unlimited resurrections. Each fighter takes a slow count of ten at the resurrection point before returning. Teams may not use a watch or other method of tracking time.
* Scenario Two: Queens and Kings. Each side nominates one member to be their leader and makes them known to the other teams. When a leader is slain, their entire team is routed (and must retire immediately from the field). No resurrections. No time limit.
* Scenario Three: Last fighter standing. No resurrections. No time limit.

Important notes from previous years:

* Due to the chaotic nature of the tournament it is recommended that there are more marshals than the minimum number. At least 4 are recommended.
* The list keeper has 3 duties.
** Keeping track of participants for reporting purposes.
** Recording the winner of each scenario.
** Timekeeping and scoring scenario 1. This will require a stopwatch.
* Death from behind has historically been allowed. This was unpopular in 2024. A full run through of death from behind is recommended before the tournament if it is being used.
* For scenario 1 the resurrections should occur at a specific point for each team rather than being allowed from any gate/entrance.

=== Fencing Combat Tournaments ===

==== Welcome Tournament ====
Originally designed to run between the end of opening court and lunch. More recently has been run on Monday afternoon.

Historically run as an open ended round robin (a round robin but we don’t expect all the rounds to finish).

Going forward it is recommended that this be run as a challenge tournament on multiple fields.

==== Baroness’s Tournament ====
The most spectacular and prestigious of all the rapier tournaments, the one which honours and entertains the assembled Baronesses.

Fencers may enter even if they are not a Baroness, and even if they did not bring one of their own. (These are both common questions that are asked and should be in the description)

A standard double elimination tournament, but the Baronesses are known to make requests if the fighting is not up to their high standards. (The requests should be vetted by a marshal before being asked, some things that have been requested in the past are either illegal or very unfair on one combatant)

==== Cut & Thrust Tournament ====
Usually 4-8 combatants due to the low number of people who have a cut and thrust authorisation.

Usually run as a round robin tournament, sometimes this will run through 2 or even 3 times.

==== Fencing Melee ====
Melee scenarios on the list field. No rubber band guns.

* Team vs team. Split into 2 or more teams. Can have killing from behind or not. No resurrection or limited resurrection.
* Zombies.
** One person is the alpha zombie (should be an experienced fighter) and can fight normally, cannot be injured, can only be temporarily killed by a headshot (kills them for 5 seconds).
** Other combatants are infected and turned into zombie minions by being killed by the alpha zombie or a zombie minion.
** Zombie minions should zombie shuffle to move around. They also cannot be injured, can only be temporarily killed by a headshot (kills them for 5 seconds). However zombie minions also have to temporarily die if the alpha zombie is killed.
** Last human to die becomes the alpha zombie for the next round.
* Escort.
** Combatants are split into 2 teams.
** One team (or both teams) designates a VIP who they must escort out the other side of the list field. When the VIP exits the other side of the list field that team wins. If the VIP dies then that team loses.
** Can be run as a no resurrection, limited resurrection (other than the VIP), or unlimited resurrection (other than the VIP).
* Steal the gold/sheep
** Gold or sheep (these should be soft as they might be stepped on)are placed in the field . Commonly either in the middle of the field or in the home corners.
** Combatants are divided up and allocated a home corner of the list field.
** Timed scenario, unlimited resurrections. Whichever team has the most gold/sheep at the end wins (could optionally say that if a team gets all of them then they win automatically).
** Gold/sheep cannot be thrown or hit with weapons (that leads to broken fingers) to move them. When you die you drop them immediately.

=== Youth Armoured Combat Tournaments ===
Highly variable depending on the number of youth combatants.

Tournament Combat

2025-02-16T06:01:31Z

JamesOfSouthronGaard: Page created

== Introduction ==
This guide is intended to apply to the tournament combat that occurs in the list field. This includes Armoured, Youth Armoured, and Fencing Combat. Where advice is specific to only one of the combat styles this will be specifically stated.

Combat held on the war field is covered in a separate guide.

== Marshal in charge of the event ==
The baronial marshal for a combat activity is NOT the default marshal in charge and they do NOT have the right to demand that they are.

The SCA martial rules require there to be a marshal who is designated as the marshal in charge of the event. This is an important reporting position and is also a part of the grievance/appeal chain should anything go wrong on the field.

However, this position does not mean that you need to spend your entire event doing this.

* The marshal in charge of the event does NOT need to be the marshal in charge of each tournament. Feel free to delegate to other people.
* The marshal in charge can still fight. Occasionally some people will have the opinion that the marshal in charge can’t/shouldn’t fight, this is not correct.

== Reporting ==
Once the event is complete you must write up a report. The easiest way to make sure you don’t forget anything is to make sure it is written down during the event.

The list keepers will have forms which can record any issues and will record the number of combatants and the winner.

You should not assume that the list keepers are marshals and will know everything that happens on the field and sidelines. If something needs recording then you should make sure it is.

At the end of each tournament, double check with the marshals to see if there were any issues and then double check the list paperwork while everything is fresh in your mind.

If someone other than the marshal in charge of the event is not running and/or attending the tournament then the marshal in charge of the tournament should be aware of what is expected/required of them.

== Scheduling/Timing ==

=== Feedback from previous Canterbury Faires ===
Feedback from CF2024 had the following comments about the scheduling/timing.

* Armoured combatants responded that 9am was too early to schedule a tournament. Fencing did not have these comments, this is likely due to needing less time to get into armour.
* Avoid the hottest part of the day (being the early afternoon).
* There were many requests to have more early evening tournaments.

=== Clashing with other activities ===
In most years each of the activity streams has had an activity which is its premier activity which no other activities are scheduled against. In addition there are some other site activities that cannot be clashed with. These include:

* Fighter Auction Tournament for Armoured Combat.
* Baroness’s Rapier Tournament for Fencing Combat.
* Thorfords Arrow for Archery.
* The Market.
* Court.

Other than preventing these clashes the other thing that needs to be considered is the use of the list field.

Sharing the list field is possible if both coordinators agree, however it is possible that additional barriers may be needed.

It is likely that if Canterbury Faire continues to grow then we will require 2 separate list fields.

=== Calendar Event Descriptions ===
It is important that each tournament has its description submitted to the Timetable Coordinator, and to the Event Webwrite so that it can be correctly advertised.

Make the descriptions simple but detailed enough that a new person can understand what is going on.

A common complaint is that people don’t know what an activity is because they only have a title to go on.

== Marshals, Heralds, and List Keepers ==

=== Pre-event planning ===
For each tournament it is important to have an idea of the tournament format and how many marshals, heralds, and list keepers are needed.

This information needs to be communicated to the Steward, Chore Coordinator, Bookings Officer, and Event List Keeper.

=== Volunteers ===
When people book on the booking form they can select that they are interested in marshalling, heralding, or list keeping. This gives us a list of names of people who can be contacted to fill those roles in advance of the event.

When people sign in at gate they will sign up for some of these roles.

=== List Keepers ===
List Keepers are generally assigned in advance of the event as they require extra preparation, because of this the Event List Keeper organises this.

In order for the List Keepers to do their job they need to know what the format of the tournament is going to be. A challenge tournament where the List Keeper just needs to keep the list of entrants and a tally of wins is going to require less organisation and experience than a swiss chess triple elimination tournament fought on 4 fields.

It is not uncommon for the tournament format to be dependent on the number of entrants. An example of this is that a tournament will be a round robin if it has less than 10 combatants, a triple elimination best of 3 if there are 10-20 combatants, and a double elimination best of 1 if there are more than 20 combatants.

=== Marshalling ===
If the tournament has an unusual format then it is important that the marshals are clear on the format/rules.

It is important to note that for melee tournaments more marshals are needed than normal (and the number increases with the number of combatants).

Any marshal who performs armour or weapon inspections must be a registered marshal who is a current member. This must be verified by seeing their authorisation card '''and''' membership card.

Any fighter of that combat form may oversee the fighting on the field. This means that in elimination tournaments the pool of potential marshals will grow as the tournament goes on.

It is often possible to recruit extra field marshals on the day if you are really short on people.

=== Heralds ===
It is not uncommon for people who have limited or no experience to volunteer for heralding duty. The List Keepers folder has a script for people who are unsure about what they are supposed to say.

It is a good idea to have more than one herald per field so that they can rotate duties to rest their voice and have a drink.

It is often possible to recruit extra heralds on the day if you are really short on people.

== Traditional Canterbury Faire tournaments ==

=== Armoured Combat Tournaments ===

==== Unbelted Tournament ====
Historically held on Monday Evening after dinner.

A double elimination (or round robin if numbers are low) tournament with no knights allowed.

==== Fighter Auction Tournament ====
Fighters are auctioned off (usually the night before the tournament). At the end of the tournament the fighters will be ranked from the winner down. The patron who purchased the first place fighter will get first pick of the prize table, then the patron of the fighter who came second will get the second pick, then the patron of the fighter who came third will get the third pick, and so on until the prizes run out.

The tournament and auction format is covered in a separate guidance document. [[Fighter Auction Tournament]]

==== Canterbury Roll Tournament ====
Canterbury Faire's annual team melee tournament. The winning team will get a trophy to keep for the year.

Each melee team is to represent a Crescent Isle group (Hamlet, Shire, or Barony). Fighters are not required to fight for their home group. There are no other limits on team size or composition (but if you want lots of fighting, you may not want to be on the largest team). There will be a "hats off" break between each scenario.

Three scenarios will be fought. Each scenario is worth one point. In case of a three way tie, the winner of the Last Fighter Standing scenario is the overall winner.

* Scenario One: A Buckler is placed on the ground in the centre of the field. It is not to be moved. This scenario lasts 15 minutes, with random holds called by the timekeeper Marshal. Whoever controls the buckler by closest proximity at the hold gains a point for their team. If two or more fighters from different teams are equidistant, a short fight will resolve the tie. There will be two random holds during the scenario, plus one at the end of the scenario. Time during a hold does not count towards the end of the scenario. In case of a three way tie on points at the end of the scenario, the team holding the buckler at the end is the victor. Unlimited resurrections. Each fighter takes a slow count of ten at the resurrection point before returning. Teams may not use a watch or other method of tracking time.
* Scenario Two: Queens and Kings. Each side nominates one member to be their leader and makes them known to the other teams. When a leader is slain, their entire team is routed (and must retire immediately from the field). No resurrections. No time limit.
* Scenario Three: Last fighter standing. No resurrections. No time limit.

Important notes from previous years:

* Due to the chaotic nature of the tournament it is recommended that there are more marshals than the minimum number. At least 4 are recommended.
* The list keeper has 3 duties.
** Keeping track of participants for reporting purposes.
** Recording the winner of each scenario.
** Timekeeping and scoring scenario 1. This will require a stopwatch.
* Death from behind has historically been allowed. This was unpopular in 2024. A full run through of death from behind is recommended before the tournament if it is being used.
* For scenario 1 the resurrections should occur at a specific point for each team rather than being allowed from any gate/entrance.

=== Fencing Combat Tournaments ===

==== Welcome Tournament ====
Originally designed to run between the end of opening court and lunch. More recently has been run on Monday afternoon.

Historically run as an open ended round robin (a round robin but we don’t expect all the rounds to finish).

Going forward it is recommended that this be run as a challenge tournament on multiple fields.

==== Baroness’s Tournament ====
The most spectacular and prestigious of all the rapier tournaments, the one which honours and entertains the assembled Baronesses.

Fencers may enter even if they are not a Baroness, and even if they did not bring one of their own. (These are both common questions that are asked and should be in the description)

A standard double elimination tournament, but the Baronesses are known to make requests if the fighting is not up to their high standards. (The requests should be vetted by a marshal before being asked, some things that have been requested in the past are either illegal or very unfair on one combatant)

==== Cut & Thrust Tournament ====
Usually 4-8 combatants due to the low number of people who have a cut and thrust authorisation.

Usually run as a round robin tournament, sometimes this will run through 2 or even 3 times.

==== Fencing Melee ====
Melee scenarios on the list field. No rubber band guns.

* Team vs team. Split into 2 or more teams. Can have killing from behind or not. No resurrection or limited resurrection.
* Zombies.
** One person is the alpha zombie (should be an experienced fighter) and can fight normally, cannot be injured, can only be temporarily killed by a headshot (kills them for 5 seconds).
** Other combatants are infected and turned into zombie minions by being killed by the alpha zombie or a zombie minion.
** Zombie minions should zombie shuffle to move around. They also cannot be injured, can only be temporarily killed by a headshot (kills them for 5 seconds). However zombie minions also have to temporarily die if the alpha zombie is killed.
** Last human to die becomes the alpha zombie for the next round.
* Escort.
** Combatants are split into 2 teams.
** One team (or both teams) designates a VIP who they must escort out the other side of the list field. When the VIP exits the other side of the list field that team wins. If the VIP dies then that team loses.
** Can be run as a no resurrection, limited resurrection (other than the VIP), or unlimited resurrection (other than the VIP).
* Steal the gold/sheep
** Gold or sheep (these should be soft as they might be stepped on)are placed in the field . Commonly either in the middle of the field or in the home corners.
** Combatants are divided up and allocated a home corner of the list field.
** Timed scenario, unlimited resurrections. Whichever team has the most gold/sheep at the end wins (could optionally say that if a team gets all of them then they win automatically).
** Gold/sheep cannot be thrown or hit with weapons (that leads to broken fingers) to move them. When you die you drop them immediately.

=== Youth Armoured Combat Tournaments ===
Highly variable depending on the number of youth combatants.

Martial Activities

2025-02-16T05:57:27Z

JamesOfSouthronGaard: Added landing page for martial activities. Created new pages.

[[List Keeping]]

[[Target Archery]]

[[Tournament Combat]]

[[War Combat]]

Main Page

2025-02-16T05:55:28Z

JamesOfSouthronGaard: Added Martial Activities link to create page

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[[Martial Activities]]

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