https://cfwiki.fullmesh.co.nz/index.php?action=history&feed=atom&title=GateGate - Revision history2026-07-02T02:03:10ZRevision history for this page on the wikiMediaWiki 1.43.0https://cfwiki.fullmesh.co.nz/index.php?title=Gate&diff=88&oldid=prevAdrienneFuret: Started Gate page with checklists2026-04-16T01:09:21Z<p>Started Gate page with checklists</p>
<p><b>New page</b></p><div>== Overview ==<br />
This page speaks about running Gate, which generally covers registering event attendance, taking event payments, and providing information to attendees.<br />
<br />
== Pre-event checklist ==<br />
<br />
=== As soon as possible: ===<br />
<br />
* Confirm Gate shifts and get CF website updated with info: <nowiki>http://sg.sca.org.nz/cf/arrival.shtml</nowiki><br />
* Confirm Gate payment options and coordinate hire of EFTPOS terminal if required<br />
* Organise a “drop dead” Gate deputy<br />
* Organise Gate shift volunteers - at least for first couple of Gate shifts<br />
* ''If using - install Gatekeeper on laptop and test (speak to Amy Wilson (Adrienne Furet) for further information)''<br />
<br />
=== In the month leading up to Faire: ===<br />
<br />
* Ensure Gate stationery stocked up and accounted for:<br />
** Receipt book x 1<br />
** Vivids<br />
** Whiteboard markers<br />
** Whiteboard cleaner (e.g. microfibre cloth)<br />
** Pens<br />
** Small stapler with staples<br />
** Holepunch<br />
** Clipboards for volunteer sheets x 2 or 3<br />
** B1 notebook x 2 - one for Gate notes, one for Lost Property<br />
** Sellotape / Masking tape<br />
** Scissors<br />
** Blutac<br />
** String<br />
** Refill paper<br />
* Ensure lockable money box accounted for and stocked up with banking bags<br />
* Ensure following info confirmed, and updated in Gate manual if relevant:<br />
<br />
* Confirm pick-up location of tents & mattresses<br />
* Confirm pick-up location of hire garb<br />
* Drop off of heralding books to Gate<br />
* Wait-list for feast/repast tickets<br />
* Gate combination lock number<br />
* Volunteer sheets and what these will look like<br />
* Day stewards<br />
* List of meal plan cooks and their shifts (available on Chore master-list)<br />
* Shuttle allocations<br />
<br />
* Ensure paperwork printed out (or confirm who is printing it):<br />
** CF booklets<br />
** A&S booklets<br />
** Newcomer’s flyers<br />
** Sign-in sheets for Members, Event Membership, Minors (from <nowiki>http://www.sca.org.nz/documents</nowiki>) <br />
*** SCANZ Member sign in form (x10)<br />
*** SCANZ Non-member sign in sheets (x10)<br />
*** SCANZ Minors sign in form (x10)<br />
** SCANZ Membership forms (from <nowiki>http://www.sca.org.nz/documents</nowiki>) (x10)<br />
** SCANZ incorporation rules (from <nowiki>http://www.sca.org.nz/documents</nowiki>) (x1)<br />
** Gate shift - Financial record sheets (x15)<br />
** Gate shift Record forms (x10)<br />
** Campsite rules (create doc from <nowiki>https://cf.sca.org.nz/rules</nowiki>) (x1)<br />
** Site maps (for newcomers) x ~20 - new site map so check <nowiki>https://cf.sca.org.nz/</nowiki> <br />
** Daytrippers by day booked (x1)<br />
** Feast & Repast tickets (x1)<br />
** Copy of Children & Young People (under 18) Participation Policy policy (x1) (<nowiki>http://www.sca.org.nz/sites/sca.org.nz/files/docs/policy/Children%20and%20Young%20People%20Policy.pdf</nowiki>)<br />
** GateKeeper Manual (x1) (GateKeeper files)<br />
** Mattress bookings (x1)<br />
** Tent bookings (x1)<br />
** Tshirt orders (x1)<br />
** Tote bag orders (x1)<br />
** Newcomers list (x1)<br />
** Notices e.g. Gate Closed with open hours (x2)<br />
** Gate procedure instructions / Manual (x1)<br />
<br />
=== Just prior to Faire: ===<br />
<br />
* ''Load final GateKeeper version & all docs on to laptop (see printing list for reference)''<br />
* ''‘Fetch’ latest registry version Friday evening''<br />
* ''Load backups on to pen drives''<br />
* Gate float - withdrawal from bank<br />
<br />
== During event checklist ==<br />
<br />
=== Each shift: ===<br />
<br />
* Keep an up to date Financial Record of all financial transactions<br />
* Check the Gate Notes book for new/updated info from previous shifts<br />
<br />
=== Daily: ===<br />
<br />
* Check who is scheduled for daytripping and keep an eye out for them being on site - encourage them to come to Gate to sign in :) In fact, encourage anyone who hasn’t yet signed in to come do so!<br />
<br />
== Post-event checklist ==<br />
<br />
* Submit for any expense claims/reimbursements<br />
* Review all Financial Records to ensure information complete, and either create an electronic version to send to the CF Steward/Reeve, or handover the paper copies ASAP<br />
* Sign over any takings/float to the CF Steward or Reeve<br />
* Handover Gate equipment (stationery, paperwork, lock box) to CF Steward or SG Seneschal<br />
* Write up notes about how Gate went this Faire - what worked? What didn’t work? What would you recommend next time?<br />
<br />
== Additional activities sometimes included with Gate responsibilities ==<br />
<br />
* Event tokens<br />
* Hire garb<br />
* Event souvenirs (tshirts, bags)<br />
* General event information e.g. maps, booklets<br />
* Lost property<br />
* Cash management for Fighter Auction Tournament<br />
* Volunteer signup</div>AdrienneFuret